Clinical Research & Innovation Manager, Post-award
\nAtlantic Health Clinical Research & Innovation Institute – Sponsored Projects Administration
\n \nPosition Summary
\nThe Manager, Post-Award oversees a team responsible for the administrative, financial, and compliance management of sponsored projects following award execution through closeout. This position serves as a key operational leader supporting clinical research studies, industry-sponsored clinical trials, and federal and state grant-funded programs.
\nPrimary responsibilities include oversight of clinical trial revenue cycle management, clinical trial management system (CTMS) administration, post-award financial oversight, cash receipt posting and reconciliation, invoicing and accounts receivable management, time and effort monitoring, regulatory financial compliance, and post-award administration of federal and state grants in accordance with Uniform Guidance (2 CFR Part 200), sponsor requirements, and institutional policies.
\nThe Manager, Post-Award, collaborates closely with principal investigators, research operations, finance, compliance, grants management personnel, and external sponsors to ensure financial stewardship, regulatory compliance, and operational excellence across the research portfolio.
\nDuties and Responsibilities
\nManage post-award financial administration of industry-sponsored clinical trials, research agreements, and investigator-initiated studies.
\nOversee clinical trial revenue cycle activities, including:
\nCash receipt posting
\nPayment tracking
\nSponsor invoice administration
\nAccounts receivable monitoring
\nReconciliation of sponsor payments against executed budgets and contracts
\nVerify study milestone payments, enrollment payments, pass-through costs, startup fees, retention payments, and closeout payments.
\nReview payment discrepancies and work directly with sponsors and CROs to resolve billing and payment issues.
\nEnsure accurate allocation of research revenue to study accounts and cost centers.
\nMonitor aging receivables and develop collection strategies for outstanding balances.
\nPrepare financial reports and forecasts for research leadership and principal investigators.
\nSupport clinical trial budget-to-actual analysis and financial performance monitoring.
\nOversee studies, calendars, milestones, billing rules, payment schedules, and financial workflows within the CTMS platform.
\nEnsure team members create accurate integration of protocol calendars, coverage analysis determinations, budget schedules, and sponsor payment terms.
\nMonitor CTMS data quality and perform routine audits to ensure data integrity.
\nDevelop and maintain standard operating procedures, user guides, and training materials as needed.
\nEnsure end-user training and support for research coordinators, financial analysts, and investigators.
\nGenerate operational, financial, enrollment, and performance reports from the CTMS.
\nPartner with Information Technology and system vendors to implement upgrades, enhancements, and workflow improvements.
\nManage post-award administration of federal, state, local, and foundation-sponsored programs.
\nMonitor grant expenditures to ensure compliance with:
\nUniform Guidance (2 CFR Part 200)
\nAgency-specific regulations
\nNotice of Award requirements
\nSponsor terms and conditions
\nInstitutional policies and procedures
\nReview expenditures for allowability, allocability, reasonableness, and consistency.
\nAssist investigators and departments with budget management and spending plans.
\nMonitor projects burn rates and identify financial risks requiring corrective action.
\nPrepare and submit financial reports as required by agency sponsors.
\nCoordinate budget revisions, carryforward requests, no-cost extensions, and other post-award actions.
\nReview and reconcile grant financial activity routinely.
\nSupport effort reporting and salary allocation.
\nCollaborate with principal investigators to ensure project objectives are supported by sound financial management.
\nEnsure institutional compliance with federal regulations governing sponsored programs, including Uniform Guidance.
\nMaintain documentation supporting financial transactions, cost allocations, effort certifications, and grant expenditures.
\nOversee and instruct preparation for UGG / Single Audits (SEFA).
\nIdentify areas of compliance risk and implement process improvements.
\nDevelop and maintain post-award financial dashboards and reports.
\nAnalyze financial trends and identify opportunities to improve cash flow and reimbursement performance.
\nTrack key performance indicators, including:
\nAccounts receivable aging
\nClinical trial payment cycle times
\nInvoice turnaround times
\nGrant spending rates
\nAward closeout timelines
\nPrepare executive-level summaries for research leadership.
\nOversee financial and administrative closeout of clinical trials and grant-funded projects.
\nSupervise final financial reconciliations and sponsor reporting requirements.
\nResolve outstanding receivables and contractual obligations.
\n \nBachelor’s degree in business administration, Finance, Accounting, Healthcare Administration, Public Administration, Research Administration, or a related field required.
\nUp to 5+ years of progressively responsible experience in sponsored projects administration, clinical research finance, grant administration, or research operations.
\nExperience managing federal grant awards and industry-sponsored clinical trials.
\nExperience with clinical trial budgeting, invoicing, payment reconciliation, and revenue cycle management.
\nExperience with CTMS platforms.
\nExperience with research accounting processes.
\nAdvanced knowledge of Uniform Guidance (2 CFR Part 200) and federal grants management requirements.
\nUnderstanding of clinical trial billing compliance, coverage analysis, and sponsor-funded research administration.
\nStrong financial management and reconciliation skills.
\nExperience with research accounting and fund management.
\nAdvanced Microsoft Excel and financial reporting proficiency.
\nStrong analytical and problem-solving abilities.
\nExcellent written and verbal communication skills.
\nAbility to interpret contracts, budgets, payment schedules, and award terms and conditions.
\nAbility to manage multiple complex projects and competing priorities.
\n\n
Supervisory Responsibilities
\nLeads, motivates, and supervises a team of post-award clinical trial professionals through operational workflows to clinical trial and government grant closeout.
\nEstablishes expectations and performance metrics for post-award activity and routinely evaluates and reports.
\nMonitors timelines, identifies issues, and implements improvement plans as needed.
\nEngagement-driven.
\nRecruits, trains, mentors, and evaluates team performance. Conducts workload assessment and resource planning.
\nPromotes a culture of service, accountability, and continuous improvement.
\n \n About US \n\n
\nAt Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:
\nWe have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.
\nWe have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:
\nAtlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
\n\n
Team Member Benefits
\n____________________________________________
\nNote: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
\n\n
EEO STATEMENT
\n\n
Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran
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